Deer Run Horse Show Club

Officers - Officers shall by virtue of their office be members of the Board of Directors.

Section 1 – Officer Positions - The officers of Deer Run Horse Show Club shall consist of the following:

A. President

B. Vice President

C. Secretary

D. Treasurer

Section 2 – Duties of Officers

A. President

 a. Shall preside at all Board meetings.

 b. Shall see that all rules are followed or bring them to the attention of the Board.

 c. Shall be available to all members to discuss club business.

 d. If an emergency arises he/she will call a Board meeting to address the situation.

 e. The President shall ensure that all officers and Board members comply with their respective positions.

 f. The president shall sign all lease agreements for the club.

B. Vice President

 a. Will assist the president in the business of the club.

 b. Will perform duties in the absence of the president.

 c. Will attend all Board meetings.

C. Secretary

 a. Will keep a record of club business inclusive of, but not limited to, dates of events, Board meeting minutes, and general meeting minutes.

 b. Will produce and read minutes of past meetings.

 c. Will provide the corresponding secretary a summary of the meeting.

 d. Keep current membership and voter eligibility list.

 e. Maintain a permanent record of all correspondence and minutes in the permanent records of the club.

 f. Will attend all Board meetings.

D. Treasurer

 a. This position is responsible for all the club funds.

 b. Must present a current financial report at all meetings.

 c. Duties of this position are inclusive of, but not limited to, receipt and payment of monthly bills, reimbursement of authorized expenses, monthly balance of all

accounts.

 d. File club charter with the State Corporation Commission.

 e. Copies of bills, receipts, deposits, and payments for review shall be made within 10 days of a member’s request.

 f. This position shall be bonded if the amount in the treasury exceeds $15,000.00.

 g. This position shall maintain a copy of monthly financial reports and year-end financial reports, as well as year-end receipts and records, in the official records

that are maintained for the club.

h. Will attend all Board meetings.

Section 3 – Officer Resignation

A. Resignations must be submitted in writing to a Board member of the club.

B. The president shall appoint, within 90 days, a qualified club member to assume the vacancy for the remainder of the term.

C. The corresponding secretary shall immediately send notice of this change to the membership.

Section 4 – Nomination and Election

A. Members in good standing can nominate other members in good standing for all Officer and Board of Director positions. Members can nominate themselves. All

nominations must be received by the presiding president no later than November 30th of each year. Members who desire to participate as an officer or board

member are required to provide a brief biography or resume that illustrates their experience and ability to participate in club management activities.

B. Officers and Board members will be voted on and elected by a quorum of the presiding Board of Directors. Announcement will be made annually at the year-end

awards banquet, to be held in the first quarter of each calendar year.

Board of Directors

The business of DRHSC shall be managed by a Board of Directors (Directors) consisting of 2 members, together with the officers of this organization.

The Directors to be chosen for the ensuing year shall be announced at the annual meeting in the same manner and style as the officers and they shall serve for a term of one year.

The Board of Directors shall have the control and management of the affairs and business of this organization. Such Board of Directors shall only act in the name of the organization when it shall be regularly convened by its chairman after due notice to all the directors of such meeting.

50% percent of the members of the Board of Directors shall constitute a quorum and meetings of the Board of Directors shall be held quarterly, at a minimum.

Each director shall have one vote and such voting may not be done by proxy.

The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.

Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the year.

The President of the organization by virtue of his office shall be Chairman of the Board of Directors